House Manager & Family Assistant (w/ Meal Prep Support)

Title: House Manager & Family Assistant (w/ Meal Prep Support)

Location: Rye Beach, NH 03871 (with travel to New York & California residences)

Employment Type: Full-time (40 hours/week)

Proposed Start Date: ASAP

Compensation: $25–35/hour based on experience.

Requirements: Maintain a smoke free environment, valid driver’s license with clean record, pass high-level background check, reliable transportation (family vehicle provided for on-duty driving), comfortable with a large dog, confidentiality and discretion required.

Proposed Schedule: Monday–Friday, Approximately 12:00 PM - 8:00 PM. Occasional weekend coverage with advance notice. Flexibility for travel and extended hours during family events or trips.

Description

We are a dynamic, blended family with two young children (ages 3.5 and 5), plus two older children (11 and 15) who visit regularly from California. Our family travels frequently, including internationally, and maintains multiple homes (NH, NY, and CA). We have a full-time nanny with a rotating schedule every 2 weeks, but we are looking for a strong, proactive house manager to help us stay organized, handle logistics, manage household operations, and provide family support. We also have a sweet white golden retriever who is about 85 pounds. This role is ideal for someone who thrives in a fast-moving household, enjoys building systems, and can balance professionalism with warmth and discretion.

Key Responsibilities

Household Management & Organization

• Maintain organization systems across closets, pantries, and storage.
• Reset and tidy common areas daily, ensuring home is ready for guests and cleaners.
• Manage household calendar, appointments, and scheduling needs.
• Conduct seasonal swaps of clothing, décor, bedding, etc.
• Stock multiple homes and prepare for family arrivals or events.
• Coordinate vendors and service providers (landscapers, cleaners, contractors, etc.).
• Support special projects (toy organization, holiday prep, family events).

Inventory & Errands

• Track and restock pantry, fridge, toiletries, and household supplies.
• Manage orders (Amazon, Costco, Target, etc.).
• Run errands: groceries, managing returns, dry cleaning, gifts, packages, mail, etc.

Meal Preparation

• Prep and cook healthy, balanced meals/snacks (kid- and adult-friendly).
• Pack lunches or snacks; support kids’ nutrition with simple, wholesome options.
• Grocery shop for fresh food and meal-related items.
• Keep kitchen tidy and stocked.

Laundry & Linen Care

• Wash, fold, and organize laundry (primary responsibility when nanny is off-duty).
• Iron, steam, and prepare outfits as needed.
• Rotate bedding, towels, and household linens.

Pet Care

• Feed and walk family dog, refill water bowls.
• Schedule and coordinate vet or grooming appointments.
• Keep pet supplies stocked and organized.

Family Support & Child Assistance

• Assist with school/activity pickups and occasional drop-offs.
• Provide afternoon/evening support: snack prep, quiet play, dinner, bath, bedtime routine.
• Arrange playdates and support activity logistics.
• Engage with children in interactive, developmentally supportive ways (reading, play, etc.).

Travel & Estate-Level Oversight

• Prepare homes in NY/CA for family arrivals (e.g. stocking, organizing, light set-up).
• Accompany family on some trips (domestic and international), assisting with logistics.
• Serve as a point of contact for vendors and extended family when needed.

Administrative & Personal Support

• Assist with travel planning, family scheduling, and logistics.
• Manage family calendars and reminders.
• Help coordinate events, appointments, and guest prep.
• Research and enroll kids in activities, camps, or programs.

Ideal Candidate

You are highly organized, proactive, and self-sufficient, with strong executive functioning skills. You anticipate needs, follow through reliably, and thrive in a dynamic household with frequent travel and moving parts. You balance warmth and discretion, are comfortable working alongside family members and staff, and enjoy both managing tasks and spending time with children. You’re flexible, discreet, professional, and eager to be a true partner in keeping our family life running smoothly.